Privacy policy

This Dialogue is managed by the Cabinet Office of the Isle of Man Government. Dialogue is an interactive online platform where registered users post ideas, comment and vote on each other’s ideas. 

Cabinet Office as Data Controller

The Cabinet Office of the Isle of Man Government is joint data controller along with the department(s), board(s) or office(s) running the challenge, for the purposes of the Data Protection Act 2018 and the GDPR and LED Implementing Regulations 2018.

Delib Limited is the data processor and provider of the Dialogue site.

The contact details for the Cabinet Office are:

Change & Reform Team 
Cabinet Office
Government Office
Bucks Road
Douglas
IM1 3PN
Tel: +44 1624 686997
 
The Data Protection Officer for the Cabinet Office is: 
 
CO Data Protection Officer 
Cabinet Office
Bucks Road
Douglas
IM1 3PN
Tel: +44 1624 686779 
 
Throughout the Dialogue, the Cabinet Office will require that participants register with the site. Participants will be required to provide a username and email address. The username will be made public along with the comments made in the Dialogue.  Please consider this when choosing a username and ensure that your chose name complies with our Terms of Use.
 
All users and contributors to the Dialogue site must adhere to our moderation policy and you must not post personally identifiable information such as names, addresses, telephone numbers etc on this website.
 
Non-registered users are able to view all comments and ideas within the public challenge dialogue.

How we will use the information we collect about

The Cabinet Office will use your email address:
 
  • For the purposes of administering your access to Dialogue and to enable you to post and share an idea online, whether this is for a public challenge or staff suggestion challenge.
     
  • The registration process offers the option on whether to ‘opt in’ to permit us to contact you from time to time using the email address used to register on the site.  

How we will share the information we collect about you

  • Your email will not be passed on to any third party, and will only be used by the Cabinet Office and the department(s), board(s) or office(s) running the challenge, for the purposes of administering this online platform.

Protecting your information

Dialogue is administered by the Cabinet Office of the Isle of Man Government. All email addresses collected when users register with Dialogue will be stored within the Dialogue software and any Management reports downloaded from Dialogue will be held by the Cabinet Office and the department(s), board(s) or office(s) running the challenge.

In protecting your information the Cabinet Office and the department(s), board(s) or office(s) running the challenge will:

  • Keep your information safe and secure in compliance with its information security policy
     
  • Retain the information for no longer than is necessary and your information will be permanently deleted once the timeframes set out below have been reached

The volume of website traffic data is collected anonymously using Google Analytics for the purposes of analysing visitor usage patterns. However, none of this data can be associated with your individual user identity within the Dialogue. Cabinet Office will only use these analytics to assess the effectiveness of the Dialogue as a communications tool.

Transfer of Information outside the EEA

It is not expected that your information will be transferred outside of the EEA. 

More Information

You can find out more information by: 
 
  • Looking at the Isle of Man Government website Privacy Policy
  • Contacting our Data Protection Officer: DPO-CabOff@gov.im / +44 1624 686779
  • Asking to see your information or making a complaint if you feel that your information is not being handled  
  • Making a subject access request which is a request for all of the personal data we hold about you
  • Obtaining this information in large print or other format (as appropriate)

Your rights

You have a right to access your personal data to ensure that it is accurate, and to request that it is rectified, blocked, erased or destroyed if it is inaccurate. You may request, at anytime, for your personal details to be removed from the Dialogue system, however removal of your personal data from the system will not result in the removal of your comment/idea from public view. Should you also require your comment/idea to be removed please add this preference to your request.

To make any request relating to your data held by us, please contact the Data Protection Officer for the Cabinet Office who is: DPO-CabOff@gov.im / +44 1624 686779

If you are not satisfied with the response you receive, you may also complain to the Information Commissioner, whose details can be found on www.inforights.im, or the relevant supervisory authority. You may have a right to other remedies.

Cabinet Office (Dialogue) Retention Periods

Document Type

Retention Periods

 

 Management reports downloaded from Dialogue

 

 The duration of the project + two   years after, as part of the project   records.

 Any email exchange relating to access, ideas or   clarification

 The duration of the project + two   years after, as part of the project   records.